How to Format Text in Microsoft Word 2007 - 2010 and later

To Format Text in MS Word Click the Home Tab on the Ribbon

In this example we are going to Format (alter) the text "The Big Picture Show" typed in MS Word 2007
To  make changes to the format of the text it must always be selected first.

Open Word 2007 and type " The Big Picture Show "

Two ways to select the Text:

1. Click anywhere in the text
(places the flashing cursor in the text).
With the Text Select Pointer ( I ) showing over the text,
quickly click three times. The text is selected.

2. Place the Text Select Pointer ( I ) at the end of the
Text - depress the left mouse button and drag to the left.
The text will become selected.

Image of selected text

The text selected and highlighted.

To change the Font:

1. Select the text.
2. Click as shown below.
3. Click the font required for the selected text (in this instance Verdana is chosen).

Font drop down box

To change the font size:

1. Select the text.
2. Click as shown below.
3. Click the font size  required.


Note: When formatting text in Microsoft Office 2007 programs like Word and Excel the selected text will change as you move the pointer over format drop down box items such as the fonts in the font drop down box (above) to give a preview of how the text will look before clicking to select it. This also happens when hovering the pointer over gallery items such as in the Styles section of the Home tab on the Ribbon (see below).

The Screenshot below shows where to
click in the Clipboard section of the
Ribbon to:

* Paste at the cursor position, copied or cut text (or an image)
* Cut ( copy text or an image to the clipboard  and remove it from the document at the same time)
* Copy ( copy text or an image to the clipboard)
* Format Painter ( clicking this after selecting text and then selecting other text passes the formatting of the first selection to the second   -  the pointer will change to a painter pointer). Double click for formatting multiple selections.
* Open the Office Clipboard Task Pane for more options

Clipboard section on the Ribbon

The Screenshot below shows where to click to perform the following font formatting actions to selected text :

* Make text Bold
* Make text Italic
* Underline the text
* Text Color
* Highlight the text
* Strikethrough, Subscript, Superscript the text and change the case of the text
* Open the Font Dialog Box to format
the text.
* Clear all formatting
* Shrink or grow the text

Font section on the Ribbon

Using the Mini Toolbar to Format Text :

A useful feature in MS Word 2007 is the Format Mini Toolbar.
When you select a piece of text a small toolbar appears above the selection. At first it appears in transparent form to show it's available for use. Move the mouse pointer over it and it becomes solid. Some of the main format tools are available for use on the toolbar.

Image of Mini Toolbar

Using the Styles Gallery

Styles enable you to apply formatting uniformly throughout your document.

The styles section of the Ribbon is shown below

To preview a style, select  the text you wish to apply a style to. Then, hold your mouse over one of the styles buttons. You’ll get a quick preview. If you like the style, simply click the button.

If you are going to use styles for your document, you don’t need to use the buttons on the ribbon. Just press Ctrl + Shift + S to open the Apply Styles box.

The Apply Styles box can be moved to any part of the screen. You can apply styles directly from the box. Just select text and then use the drop down list in the Apply Styles box to apply a style.

Style section on the Ribbon

You can create your own additional styles, such as a new table or list style.

Select the text that you want to create as a new style.
For example, perhaps you want the text "The Big Picture Show" always to appear as italic and red in your document.

On the Mini toolbar that appears above your selection, click Italic and Red to format the text.
Right-click the selection, point to Styles, and then click Save Selection as a New Quick Style.
Give the style a name — for example, style1 — and then click OK.
The "style1" style that you created appears in the Quick Styles gallery with the name you gave it, ready for you to use whenever you want text to be Italic and red.

Books & Manuals

ECDL - European Computer Driving Licence

Buying a Computer

MS Word

MS Excel

Windows 7

Windows Vista

Windows XP

Powerpoint 2003/2007


Dreamweaver CS4/3/MX

Web Design - Publishing


Adobe Acrobat

Adobe CS4/CS3/CS2

Adobe Photoshop

Adobe Flash

Build Your Own PC

Digital Photograhy

Internet Security

Link to this page for everyone's benefit if you found it useful

© IT Buddy 2018